Mentor-Protégé Program

Pennsylvania Department of Transportation (PennDOT) has created a Mentor Protégé Program to increase diversity and participation in the Diverse Business (DB) Program for contractors and consultants, focusing on drawing in underserved and underrepresented companies. We provide a seamless process to assist mentors and mentees in navigating the program.

Purpose & Goals ​

The Pennsylvania Department of Transportation (PennDOT) has created a Mentor Protégé Program to increase diversity and participation in the Diverse Business Program through outreach to underserved and underrepresented companies, which directly addresses PennDOT’s 2018
Disparity Study findings.

Our program’s mission is to further the development of DBs, including but not limited to assisting them in moving into non-traditional areas of work and/or competing in the marketplace outside the DBE program via the provision of training and assistance from other firms. The Program encompasses elements of the prime construction and prime consulting markets for increased DBs participation and to level the contracting playing field.

Eligibility

Proteges

The Program is open to all PA UCP-certified firms. A PAUCP-certified DBE firm can register as a PennDOT Business Partner during the Program and obtain an active qualifications package in ECMS. Protégés that are exploring new market expansion for new disciplines may also apply. PennDOT’s provisional or conditional qualifications may apply in certain circumstances. 

Mentors

As it relates to the consultant industry, all firms eligible to submit statements of interest through PennDOT’s ECMS procurement process can serve as mentors, including Established professional transportation engineering, environmental, planning, or related firms in Pennsylvania with a  history of successful project delivery. Mentors may be experienced prime or subconsultant firms  registered as PennDOT Business Partners with an active qualifications package in PennDOT’s 

How it works for:

MENTORS

1WORK AGREEMENT

Agree on type of work being sought,
geographic area, other factors

2SET YOUR LIMITATIONS

Establish desired subcontract size and
any resource limitations

3ADVERTISEMENT PERIOD (VARIES)

Review project advertisements for
desired work

4CONTRACTOR IDENTIFICATION

Identify potential prime contractors 04

5CAPABILITIES

Communicate protégé’s capabilities to
prime

6COMMUNICATION

7PREPARE AND SUBMIT

Prepare and Submit bid

8BID OPENING

Bid opens and will be responded to based on confirmation.

9PENNDOT AWARDS PROJECT

Confirm that protégé is listed in low bid
Prime’s DBE package

10PRE-CONSTRUCTION MEETINGS

Protégé sets up meetings and assetment for the project’s development

11SCHEDULE AND PERFORM WORK

After project is scheduled the Protégé will perform work

12INVOICE SUBMITTAL

Protégé submits invoice to Prime
through ECMS

13INVOICE REVIEW

Prime reviews invoice and pays
protégé firm

14PERFORMANCE EVALUATION

Post-completion meeting with Prime
with performance evaluation

PROTÉGÉS

1PLANNED PROJECT*

Project Advertised for an M/P Team

2PROJECT IS ADVERTISED

After 2 weeks, project is advertised

3ADVERTISEMENT PERIOD (2 WEEKS)

Statement of Interest (Proposal)

4SELECTION PROCESS

One Month or more to make
selection

5RESULT OF SELECTION

IF PROTEGE WINS:

Notification of Award

IF PROTEGE LOSES:
– Prime requests de-brief meeting
with PennDOT to include protégé.
– Look for the next planned project*

6SUBMIT TECHNICAL AND PRICE PROPOSAL

Prepare and Submit Proposal

7CONTRACT

Signed contract by both PennDOT
and prime consultant

8NOTICE TO PROCEED

Formal notice to begin work

9KICKOFF MEETING

Includes PennDOT, Prime and
subconsultants

10WORK ORDERS

PennDOT issues work orders

11M/P WORK AGREEMENT

Mentor/Protégé divide work based on
agreed-upon qualifications/division of labor

12PERFORM WORK

Protégé performs work and submits
to prime for QA/QC

13SUBMITTAL TO PENNDOT

Comments addressed and work is
submitted to PennDOT.

14REVIEW OF WORK

PennDOT reviews and accepts work
or asks for revisions

15INVOICE SUBMITTAL

Protégé submits invoice to Prime
through ECMS.

16INVOICE REVIEW

Prime reviews invoice and pays
protégé firm

17CONSULTANT EVALUATION

Formal consultant evaluation by
PennDOT is at completion of work order

18INCREASED QUALIFICATIONS

Protégé gains increased
qualifications.

Ready to join the MPP?

Register with ProRank today!

On the Job training

Not sure if the MPP Program is right for you? Well, check out our On The Job training program instead